Exhibitor Center

 

Welcome to the exhibitor center--your resource for all event-related details including registration, exhibit hall hours, hotel accommodations, shipping details and key contacts. If you do not see what you are looking for, please contact Derinda Crawford at 212-803-6088 and she will assist you.

Deadlines:
2/10/10 Company Description and Logo
  • 50-100 word company description including corporate address, contact's phone, email and website address.
  • High-resolution vector logo (300 dpi or higher) saved in .eps format. NOTE: Logos submitted in .tif, .gif, .jpg or .bmp are unacceptable for usage. Submit via email to Derinda.Crawford@sourcemedia.com
3/1/10 Conference Manual Ads
Please refer to your sponsorship agreement for eligibility. If eligible, your ad should be submitted as a high-resolution PDF file, print-ready (all crop marks removed) and scaled to the following specifications: 8.5" x 11" with a 1/4" border around your design. E-mail the ad to Derinda Crawford or save it to a CD-ROM and overnight it to Derinda's attention at: One State Street Plaza, 27th Fl., New York, NY 10004.
3/1/10 Staff Registration forms due
Our registration system does not allow multiple registrations at once. You must register each staff member individually.
2/19/10 Freeman warehouse shipping begins
Onsite orders are marked up an additional 30%. Material arriving after March 15 will incur an additional after deadline charge
3/5/10 Freeman Discount Price Deadline
3/19/10 Freeman warehouse shipping ends
3/21/10 Showsite shipments begin

Exhibitor/Sponsor Info

Decorator/Electrical/Telephone/Internet/Audio Visual Services

To download the internet/telecommunications and electrical services order form, click here.

Please refer to the Freeman exhibitor kit. All services should be ordered at least four weeks in advance.

Exhibitor Moving Hours:
Move-In Sunday, March 21 12:00 pm - 4:30 pm
Move-Out Tuesday, March 23 10:30 am - 1:00 pm

Exhibit Hours

Below are the exact hours that the exhibit hall will be open. All catered functions except lunch will be held in the hall.

Sunday, March 21:
5:45 PM - 7:00 PM Welcome Reception

Monday, March 22:
7:15 AM - 8:00 AM Continental Breakfast
10:15 AM - 10:45 AM Morning Networking Break
3:15 PM - 3:45 PM Afternoon Networking Break

Tuesday, March 23:
7:30 AM - 8:00 AM Continental Breakfast
10:00 AM - 10:30 AM Morning Networking Break

Exhibitor Staff Registration

To register your staff attending the conference, complete the online Staff Registration Form below. Please refer to your sponsorship agreement for the number of complimentary staff passes allotted to your company. Each staff registration that exceeds the comp allotment will be charged the $895 exhibitor/sponsor upgrade rate. Register your team by Monday, March 1, 2010.

PLEASE NOTE: When you are entering in the registration information you will have to create a new login for each staff member. When they ask you to log in DO NOT enter in your information if you are not going, enter in the information of the staff member who will be attending the conference. Unfortunately the system won't allow multiple registrations so you will have to log on again to enter another staff member.

Hotel Accommodations

Be sure to book your hotel rooms now! SourceMedia has reserved a block of rooms at the Hyatt Regency Grand Cypress at a special discounted rate of $169 (excluding taxes and $10 resort fee). To secure a room, contact the hotel's reservations department at (407) 239-1234 and request a room in the Retail Financial Services room block. Rooms are available on a first come, first served basis. The cut-off date to receive the discounted group rate is February 12. After this date, rooms and rates will be based on availability.

Shipping Information

* Please also refer to the Quick Fact sheet listed in the Freeman Exhibitor Kit.

Warehouse shipping address:

15th Annual Retail Financial Services Symposium
Exhibiting Company Name
Booth #_____
c/o Freeman
10088 General Drive
Orlando, FL 32824

Freeman will accept crated, boxed, or skidded materials beginning Friday, February 19 at the above address. To avoid "AFTER DEADLINE" charges, materials must arrive by Monday, March 15. Late charges will apply to shipments arriving after this date.

Due to limited storage space at the hotel, all materials should be shipped to Freeman's warehouse. If you have any concerns about shipping your materials to the warehouse, contact Derinda Crawford.

For assistance with your exhibit, contact Freeman's Exhibitor Services Department at (407) 816-7900.

Any questions relating to the conference, please contact:

Program Related Questions

Michele Davidson
Program Manager
(212) 803-6061
michele.davidson@sourcemedia.com

Logistics or exhibitor related questions

Derinda Crawford
Event Planner
(212) 803-6088
derinda.crawford@sourcemedia.com

Sales related issues
(sponsorships, advertising, etc.)

Adam Dadich
National Sales Manager
(212) 803-6089
adam.dadich@sourcemedia.com

Billing issues

Customer Service Department
1-800-803-3424